Accounts Payable Representative (Hybrid Remote - Overland Park, KS)
About the position This position reviews and codes a high volume of invoices, expense reports, petty cash reimbursements, and check requests. It assigns the appropriate vendor number to invoices and enters appropriate information into the Accounts Payable system. The role reviews batch balances for accuracy and posts to the general ledger. It also responds to inquiries, images documents, and assists with check processing, while enforcing all corporate compliant policies and procedures. This role works under general supervision.
Responsibilities
- Reviews and codes invoices, expense reports, petty cash reimbursements, and check requests.
- Ensures appropriate forms are submitted before processing.
- Monitors that correct approval signatures are used on all invoices per the company’s Delegation of Authority Guidelines.
- Assigns correct vendor numbers and appropriate general ledger codes to all invoices.
- Checks past due balances and ensures non-duplication of payments.
- Ensures vendor information (i.e. changes in address, etc.) is accurate and current in the Accounts Payable address book.
- Enters invoice amounts daily into the Accounts Payable system.
- Assigns batch numbers and edits batches to ensure proper cost center allocation.
- Reviews batch balances for accuracy before posting to the general ledger.
- Reviews all expense reports for accuracy, proper receipts, and appropriate approval signatures.
- Enforces corporate compliant policies and procedures before reimbursing associate related expenses.
- Contacts associates to obtain information needed to complete expense reports for reimbursement.
- Resolves all payment-related issues with expense reports.
- Responds to phone calls, researches vendor inquiries, answers questions regarding pay status and general ledger coding of invoices and processes stop payments.
- Participates in implementing / maintaining operational processes to ensure compliance to Company policies, legal requirements and regulatory mandates.
- Reviews and adheres to all Company policies and procedures and the Associate Handbook.
- Participates in special projects and performs other duties as assigned.
Requirements
- High School Diploma or the equivalent
- Two years' accounts payable and/or general ledger experience required
- Knowledge of accounting procedures
- Experience with MS Office - Word and Excel
Nice-to-haves
- Workday experience a plus
Benefits
- Medical
- Dental
- Vision
- 401(k) with company match
- HSA employer contributions
- Dependent Care FSA employer contribution
- Paid Time Off
- Personal/Sick Time
- Paid Parental Leave