Executive Administrative Assistant
Think Tank PR & Marketing is a full-service public relations, marketing, branding, and digital media agency dedicated to helping businesses build strong brands and achieve measurable growth. Our team collaborates across creative, strategic, and digital disciplines to deliver innovative solutions and exceptional client experiences. Position Summary Think Tank PR & Marketing is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.
Key Responsibilities
Provide direct administrative support to executives and senior leadership. Manage calendars, schedule meetings, appointments, and conference calls. Coordinate domestic and international travel arrangements, including itineraries and expense reporting. Prepare correspondence, reports, presentations, and meeting materials. Organize and maintain electronic records, documents, and confidential files. Serve as a liaison between executives, clients, vendors, and internal teams. Assist with project coordination and follow up on action items to ensure timely completion. Monitor and respond to emails, inquiries, and communications on behalf of executives when appropriate. Support meeting planning, agenda preparation, note-taking, and distribution of meeting summaries. Track deadlines, priorities, and ongoing initiatives to help executives stay organized. Assist with onboarding activities, vendor coordination, and administrative processes. Conduct research and compile information for business development, marketing, and strategic initiatives. Handle special projects and additional administrative duties as assigned.
Qualifications
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. 3+ years of executive administrative, executive assistant, or senior administrative support experience. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with virtual collaboration tools such as Microsoft Teams, Zoom, Slack, or similar platforms. Excellent written and verbal communication skills. Exceptional organizational, multitasking, and time-management abilities. Strong attention to detail and problem-solving skills. Ability to handle sensitive and confidential information with discretion. Self-motivated with the ability to work independently in a remote environment.
Preferred Qualifications
Experience supporting executives in marketing, public relations, advertising, or professional services environments. Familiarity with project management software such as Asana, Monday.com, Trello, or similar platforms. Experience coordinating client-facing communications and executive-level reporting. Compensation & Benefits Competitive salary based on experience. Remote work flexibility. Paid time off and company holidays. Professional development and training opportunities. Collaborative and supportive team environment. Opportunities for career growth within a growing marketing and communications agency. Equal Opportunity Employer Think Tank PR & Marketing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. This is a remote position.