Executive Assistant/Office Manager (Virtual)

King Built Properties Executive Assistant/Office Manager (Virtual) Location: Remote / Virtual Pay: $20-$25 per hour (USD), based on experience Employment Type: Part-time to Full-time Build with purpose. For more than 20 years, King Built Properties has delivered custom homes, multifamily communities, commercial spaces, and destination resort developments across Southwest Missouri. Our work blends craftsmanship, thoughtful architecture, and disciplined execution to create places that strengthen communities. As we continue to grow, we are seeking a reliable, detail-oriented Executive Assistant / Office Manager to support ownership and senior leadership while helping keep day-to-day operations organized and moving forward. This is a virtual role that combines executive support with office management responsibilities. It is critical to keeping our leadership team focused, responsive, and on track. Role Overview This position provides administrative, organizational, and communication support to leadership, while also owning key office management functions such as document control, internal coordination, and basic financial and workflow support. You will help manage schedules, inboxes, systems, and follow-ups across projects and departments so nothing falls through the cracks. This role is ideal for someone who is proactive, highly organized, tech-savvy, and comfortable working independently in a remote environment.

Key Responsibilities

Executive Assistant Support

• Manage calendars, schedule meetings, and coordinate appointments across time zones
• Monitor and organize executive email inboxes; draft and respond to routine correspondence
• Track follow-ups, action items, and deadlines to ensure clear execution
• Prepare documents, reports, spreadsheets, and presentations as needed
• Maintain discretion and confidentiality with sensitive company information

Office Manager Responsibilities

• Maintain organized digital filing systems for contracts, proposals, invoices, and company records
• Coordinate internal communication between leadership, project managers, and vendors
• Support data entry, expense tracking, and basic bookkeeping coordination
• Help keep operational workflows organized (requests, approvals, document routing, status updates)
• Support hiring, onboarding, and HR-related administrative tasks as needed
• Assist with research, vendor coordination, and special projects
• Identify gaps, improve organization, and help implement simple systems that keep the team aligned

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or Virtual Assistant preferred
• Strong organizational and time-management skills
• Excellent written and verbal English communication skills
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar) and/or Microsoft Office
• Comfortable learning and using tools such as QuickBooks, Buildertrend, or other project management platforms (training provided)
• Reliable internet connection and ability to work independently
• High attention to detail, professionalism, and accountability

Compensation & Benefits

• Pay: $20-$25 per hour, depending on experience and performance
• Fully remote / work-from-home role
• Flexible scheduling within agreed-upon availability
• Long-term growth potential as the company expands
• Opportunity to work closely with leadership in a growing construction and development company

Why King Built

• Purpose-driven projects that positively impact communities
• Clear expectations, direct communication, and supportive leadership
• A professional environment where organization, reliability, and integrity are valued
• Opportunity to grow into expanded responsibilities over time

King Built Properties is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. We provide reasonable accommodations as required by law. Apply To this Job