Now Hiring: Hybrid Accounts Payable Bookkeeper Assistant–Join a Growing, High-Impact Practice!
Description We’re looking for a detail-driven Accounts Payable Bookkeeper Assistant to keep our finances running smoothly and our vendors happy. If you love organized numbers, efficient systems, and a hybrid work setup that offers flexibility and balance, this role is for you—plus enjoy a strong benefits package as part of a growing, high-impact practice. Job Summary The Accounts Payable & Bookkeeping Assistant supports the daily financial operations of a medical practice by processing vendor invoices, maintaining accurate accounting records, and assisting with routine bookkeeping entries. This role helps ensure timely payments, accurate expense tracking, and smooth financial operations in a clinical environment. Job Duties And Responsibilities
- Process, review, and enter vendor invoices accurately and in accordance with practice policies
- Ensure proper coding of expenses to the general ledger and relevant departments
- Assist with weekly accounts payable payment runs (checks, ACH, and other payments)
- Maintain organized records of invoices, receipts, and supporting documentation
- Reconcile vendor statements and resolve billing discrepancies
- Enter daily bookkeeping transactions and assist with journal entries as needed
- Support bank and credit card reconciliations
- Assist with month-end closing activities and financial reporting
- Communicate with vendors and internal staff regarding invoices and payment status
- Maintain confidentiality when handling financial and practice-related information
- Other duties as assigned
Compensation and Benefits (YOU MATTER!): $22-$24 hourly + benefits!!! We offer a comprehensive benefits package designed to support your health, financial wellness, and work-life balance, including:
- Medical, Dental, and Vision Insurance
- 401(k) with Employer Match
- Paid Time Off (PTO) + Sick Time
- Ancillary benefits including Pet Insurance and Accidental & Critical Illness Coverage and MORE!
Requirements
Qualifications and Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are reflective of the knowledge, skill, and/or ability required.
- High school diploma or equivalent required; some college coursework in accounting preferred
- 1+ year of experience in accounts payable, bookkeeping, or general accounting support
- Basic understanding of accounting principles and invoice processing
- Experience with accounting software (QuickBooks Online and Desktop, Sage, or similar) preferred
- Strong Microsoft Excel and data entry skills
- High attention to detail, accuracy, and organization
- Strong communication and follow-up skills
- Ability to manage multiple tasks in a fast-paced medical office environment
Preferred Skills
- Prior experience working in a medical practice, clinic, or healthcare office
- Familiarity with medical billing workflows (helpful but not required)
- Experience assisting with reconciliations and journal entries
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to:
- Sit for long periods at a time.
- Use hands and fingers in repetitive motions, daily.
- Ability to lift, push, pull up to 20 lbs. Periodically.
- Must have reliable transportation
- Travel to clinic locations or sites as needed.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.