Senior Fund Administrator

KEY FUNCTIONS Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews; Responsible for a portfolio of clients and acting as the direct point of contact; Ensure all transactions pertaining to the management of the clients' affairs are executed timely and efficiently; Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV's; Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence; Prepare capital calls / drawdown notices and having same approved by the Board / GP; Ensure that drawdown trackers are properly maintained and share registers are up to date; Prepare and review written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.); Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising); Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking; Circulate quarterly management accounts / capital account statements to investors; Support the NAV review and sign off in accordance with set procedures; Assist the accounting team for the finalization and filing of annual audited financial statements; Co-ordinate and resolve all fund-related issues; Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion; Provide a high standard of customer service to clients; Proactively resolve clients issues and escalating as required; Build and maintain good relationship internally with juniors, peers and line manager; Lead, coach and provide direction to junior fund staff in all areas of their work. Maintaining proper and complete file for each client – physical as well as on the DMS; Ensuring that the required information is uploaded and updated on the relevant internal systems in place; Dealing with enquiries by email and by telephone, supplying information relating to funds' portfolios; Ensure KYC on new investors/directors; Provide relevant training to subordinates; Processing dividend payments & other payment instructions; Ensure compliance with anti-money laundering procedures; Daily and effective input on time sheet or any time management system; Attend client meetings with Manager as and when required; Review and approve client invoices as part of the billing process; Assist the Manager for new quotes or proposals to prospective clients; Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes; Input data on a specialist funds software and make optimum use of the software as and when/where required; Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements. REQUIREMENTS Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA; A minimum of 3-4 years working experience in a similar position within a Management Company; Good Knowledge of legal & regulatory framework, finance principles and reporting; SKILLS Good analytical and problem solving skills; Good Knowledge of legal & regulatory framework, finance principles and reporting; Proficient in Ms. Excel, Word, PowerPoint & Outlook; Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills; Strong organizational and multi-tasking skills; Ability to work in a fast moving, demanding, high-pressure environment; A high level of accuracy and attention to detail; Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment; Ability to maintain high level of confidentiality; Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook. Is autonomous, self-disciplined and can productively work remotely;