Note: The job is a remote job and is open to candidates in USA. Themesoft Inc. is an Edtech company seeking a Level 2 RFP Writer. In this role, you will craft compelling proposals in response to RFPs and collaborate with internal teams to ensure high-quality submissions that support business growth.

Responsibilities

• Own the RFP and technical compliance questionnaire completion processes from start to finish: Search for relevant RFPs across multiple subscription platforms that are relevant to Client’s higher education solutions, interpret all RFP requirements, specifications, and scoring criteria, and draft clear, professional, and competitive proposals tailored to each RFP
• Analyze & Plan: Review and interpret RFPs, RFIs, and ITBs to understand requirements, scope, and evaluation criteria
• Draft & Edit: Write clear, professional, and persuasive proposal narratives, including executive summaries, technical approaches, and management plans
• Collaborate: Partner with internal teams and subject matter experts to gather information and articulate complex offerings effectively
• Content Management: Maintain a centralized repository of proposal templates, boilerplate content, and past submissions for efficiency and consistency
• Compliance: Ensure all responses adhere to solicitation instructions, mandatory formats, and organizational branding guidelines
• Project Management: Coordinate timelines, manage multiple concurrent proposals, and ensure timely submission of all deliverables
• Quality Control: Proofread and edit proposals for accuracy, grammar, readability, and consistency
• Creative Engagement: Apply creative writing techniques to enhance proposal clarity, engagement, and persuasiveness
• Documentation: Prepare, format, and assemble all required forms, attachments, pricing sheets, and appendices

Skills

• Bachelor's degree in English, Communications, Marketing, Journalism, or a related field
• 2–5+ years of experience in proposal writing, technical writing, copywriting, or grant writing
• Proven ability to develop compliant, persuasive proposals within professional or corporate environments
• Exceptional writing, editing, and proofreading skills with strong attention to detail
• Advanced proficiency in Microsoft Office Suite and Adobe Acrobat; experience with and proposal software such as Qvidian, Loopio, or RFPio welcomed
• Ability to translate technical concepts into clear, compelling content
• Demonstrated success managing multiple projects under tight deadlines
• Strong organizational and time-management skills with meticulous attention to detail
• Experience maintaining content libraries and document management systems
• Excellent communication and collaboration abilities across diverse teams; product, technology, security, marketing, legal, and sales
• Professional demeanor with strong meeting etiquette and presentation skills
• Self-motivated, positive resilient, adaptable, and capable of thriving under pressure while maintaining high-quality standards
• Candidates must be authorized to work in the U.S. without current or future sponsorship requirements
• Experience in education, higher ed or ed tech industries
• Creative writing experience to enhance proposal engagement and readability

Company Overview