Note: The job is a remote job and is open to candidates in USA. Siemens Healthineers is a leader in medical technology, pioneering breakthroughs in healthcare. The Sr. Executive Assistant provides high-level administrative and operational support to the Senior Director of Americas Clinical Applications, managing executive priorities and facilitating communication across a geographically dispersed organization.

Responsibilities

• Manage complex executive calendars, scheduling, and meeting logistics
• Prepare meeting agendas, presentations, reports, and supporting materials
• Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
• Support executive time management by coordinating priorities and identifying scheduling conflicts
• Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings
• Develop meeting materials, capture action items, and track completion of key deliverables
• Facilitate communication and coordination between leadership team members and cross-functional partners
• Support onboarding activities for leadership team members as required
• Coordinate organizational initiatives and special projects on behalf of the Senior Director
• Assist with purchase requisitions and invoice processing
• Support team recognition programs, employee engagement activities, and organizational communications
• Maintain organizational documents, distribution lists, and internal collaboration sites
• Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events
• Serve as a primary point of contact for internal and external stakeholders
• Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams
• Draft and distribute communications on behalf of leadership
• Handle sensitive and confidential information with discretion and professionalism

Skills

• Proven experience as an executive assistance, preferably supporting leaders
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to manage multiple priorities in a fast-paced environment
• Demonstrated professionalism, discretion, and confidentiality
• Experience coordinating large-scale meetings, events, and leadership forums
• Familiarity with project management and collaboration tools

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Life insurance
• Long-term and short-term disability insurance
• Paid parking/public transportation
• Paid time off
• Paid sick and safe time

Company Overview