About the position The Workers' Compensation and Safety Specialist will manage and oversee the organization’s workers' compensation program, ensuring OSHA compliance, facilitating return-to-work processes, implementing safety initiatives, and improving overall workplace safety culture. This role will serve as the key point of contact for all workers' compensation claims, focusing on timely resolution, safety program management, and effective employee communication.

Responsibilities

• Workers' Compensation Claims Management: o Oversee the workers' compensation claims process from initiation to resolution, ensuring all necessary documentation is submitted timely and claims are accurately tracked. o Coordinate with third party administrator and legal teams to manage claims and maintain compliance with applicable laws. o Conduct quarterly reviews of all open claims to identify trends and assess outcomes for improvement.
• OSHA Compliance: o Ensure the organization remains compliant with OSHA regulations, conducting regular safety audits and inspections. o Maintain proper OSHA record-keeping, including injury reports, incident logs, and other required documentation. o Provide guidance on safety best practices to managers and employees.
• Return-to-Work Coordination: o Develop and manage a return-to-work program that supports injured employees’ transition back to their duties in a safe and productive manner. o Collaborate with human resources and managers to assess restrictions and facilitate modified work assignments as needed.
• Safety Program Implementation & Management: o Design, implement, and promote a comprehensive safety program across the organization. o Organize and conduct safety training and education sessions to reinforce safe practices and ensure regulatory compliance. o Track safety performance metrics and suggest improvements based on data trends.
• Employee Communication: o Serve as the primary point of contact for employees regarding workers' compensation claims, safety procedures, and return-to-work questions. o Maintain clear communication with all employees regarding safety protocols and any updates related to workers' compensation. o Provide ongoing support to injured employees, answering questions and ensuring they understand the claims process and their rights.
• Reporting & Documentation: o Maintain accurate and up-to-date records of all claims, safety incidents, and related communications. o Prepare and present periodic reports to senior management regarding the status of the workers' compensation program, safety initiatives, and claim outcomes.
• Other duties as assigned: Be flexible and ready to assist with additional HR related responsibilities as needed, such as cross training and covering for team members, etc.

Requirements

• A high school diploma or equivalent is required.
• Minimum of 1-2 years in HR, compliance, or risk management.
• Strong knowledge of OSHA regulations, workers' compensation processes, and safety best practices.
• Excellent communication and interpersonal skills with the ability to handle sensitive issues and ability to interact with employees and insurance representatives.
• Detail-oriented with strong organizational and analytical abilities.
• Ability to work effectively both independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Nice-to-haves

• Associate or bachelor’s degree in human resources, safety management, or related field preferred but not required.
• Prior experience in workers' compensation management or safety coordination preferred, but not required.